Ideal Versus Practical: Designing & Moving to New (or Improved) Archival Spaces

2024 Society of Indiana Archivists Fall Workshop 

November 8, 2024 | Noblesville, IN

Summary | Agenda | Registration | Parking/Logistics | Scholarship | Social Media

Thank you to the Hamilton East Public Library system for allowing SIA to hold the 2024 Fall Workshop at the Noblesville Branch!

Workshop Summary

Friday, November 8, 2024
9:30 A.M. - 4:30 P.M. (EST)
Hamilton East Public Library
1 Library Plaza, Noblesville, IN 46060

Planning and Packing and Moving, oh my!

Moving house is never an easy task. Moving archives and collections, even less so! For the SIA Fall Workshop, we are focusing on moving archival collections and all the trials, tribulations, and occasional triumphs that come with this task. Please join us as we learn from three speakers as they share their stories, experiences, and lessons learned during the course of this Herculean task.

Following their presentations, we will come together in an Unconference to discuss a number of topics related to this subject. We will also be privileged to tour the Hamilton East Public Library's new Crossroads Discovery Center! We are looking forward to learning and connecting with you!

About the Speakers

Claire Alderfer is the Director of the Indiana State Archives Division of the Indiana Archives and Records Administration. Claire joined the Indiana State Archives as a processing archivist in 2015 and holds an M.L.S. from Indiana University. Claire was first involved in design and move planning for a new building in 2016; ten years later, the State Archives will finally move to a new building in downtown Indianapolis.

Bethany Fiechter provides leadership and direction for activities within the DePaw University Archives and Special Collections, serving as the Coordinator for Archives and Special Collections. She received her AS in graphic design from Vincennes University (2005), BA in art history with a minor in religious studies from the Herron School of Art, Indiana University Purdue University-Indianapolis (2007), and MLS with a specialization in Archives and Records Management from Indiana University-Bloomington (2010). Bethany is a member of the Society of American Archivists; Midwest Archives Conference; Society of Indiana Archivists; Indiana Landmarks; Indiana Forestry Alliance and the Heritage Preservation Society of Putnam County.

Jessica Layman is a Local History and Genealogy Librarian in the Crossroads Discovery Center at the Hamilton East Public Library in Noblesville, IN. She holds master's degrees in Library Science and in Public History from IUPUI (IU Indianapolis). She also serves as the president of the board of the Hamilton County Historical Society.

Continuing Education Credits (LEUs and ARCs)

SIA is on the Indiana State Library's (ISL) list of approved training providers for continuing education for library professionals and earning LEUs (Library Education Units). Please visit the ISL website for more information on reporting LEUs: Indiana State Library.

For information on earning ARCs (Archival Recertification Credits) for the Academy of Certified Archivists recertification, please visit the ACA website: Academy of Certified Archivists.

Please contact Evan Miller (enmiller@butler.edu) with any questions.

Registration

Register for the workshop by completing the online registration form below.

Registration open from September 27 to November 1 at midnight | Online payment available

$30 SIA members |  $20 for student members |  $50 for non-members

Includes a light breakfast, beverages and afternoon refreshments

Lunch is NOT included

Important Reminders

Registration will close on November 1, 2024 at midnight.

All payments are due prior to the November 8, 2023 workshop.

Cancellations with refund must be made by email to Julie Motyka (jmotyka@archindy.org) by November 1, 2024.

On-site registration will not be available.

If you are not currently a member or your membership has lapsed, you must sign up for membership first in order to register with the member rate. [Note: membership is by calendar year].

If paying with check: After completing the membership form, send an email to Julie Motyka (jmotyka@archindy.org) with the subject line “member application started, please confirm membership” and wait for a confirmation email. Once you receive a confirmation, you can register for the meeting at the member price. You can pay for both with one check.

Register Now!

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Parking + Logistics

Ample free parking is available in the parking lot in front of the library off Cumberland Road and Library Plaza.

The building can be accessed via the main entrance facing the parking lot.

Check in will begin at 9:30 AM on the second floor, accessible via the stairs behind the front desk. If you have any questions, please ask the front desk staff for assistance.

Lunch is not included in the workshop registration. Nearby lunch options compiled by the Education Committee are listed below:

• Walking distance from the library*	On the square** (5 min Drive)
  Hardees (1 min) 2500 Conner St	Uptown Cafe (Diner) 809 Conner St
  Jim Dandy (Classic diner, salad/lunch bar, 5 min) 2301 Conner St	Bica Cafe (Portuguese bakery, breakfast/lunch) 933 Conner St
  El Palenque (Mexican, 5 min) 2313 Conner St	Grindstone Public House (homestyle dishes) 101 N 10th St
  McDonalds (9 min) 1810 Conner St	Rosie's Place (all day breakfast and lunch) 68 N 9th St
  Debbie's Daughters (local coffee and bakery, 1 mile/about 20 min) 1236 Conner St Suite 100	Alexander's on the Square (ice cream parlor with basic lunch options) 864 Logan St
  	Courthouse Club (American-style) 110 N 9th St
  	Erika's Place (Diner) 654 Logan St

*Note: The immediate area around the library is generally not pedestrian friendly.

**Parking on the square: Street parking is 2 hours free, free after 5pm; Levinson Parking Garage (868 Maple Ave, Noblesville, IN 46060) entrance is as address given. First 4 hours free, $2 an hour after that.

Accommodations

No official room block has been reserved for the 2024 SIA Fall Workshop. Accommodations may be available at local area hotels. The Education Committee suggests the following options near the Hamilton East Public Library:

Fairfield Inn and Suites Indianapolis Noblesville ($138/night) 17960 Foundation Drive, Noblesville, IN 46060 317-776-9900 (4 minute drive)

Courtyard Indianapolis Noblesville ($181/night) 17863 Foundation Drive, Noblesville, IN 46060 317-770-7800 (4 minute drive)

Quality Inn Noblesville-Indianapolis ($85/night) 17070 Dragonfly Drive, Noblesville, IN 46060 317-565-4320 (5 minute drive)

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Scholarships

Two scholarships will be awarded for the 2024 Fall Workshop. Both scholarships will receive a complimentary registration to the workshop and $150 to cover the expenses associated with attending. The two scholarships are the Thomas Krasean Student Scholarship and the John Newman Memorial Professional Development Scholarship.

Thomas Krasean Student Scholarship

Graduate students enrolled in a Master of Library and Information Science (MLIS) program, Master of Arts (MA) in History or Museum Studies program, or a related graduate program, and new professionals (up to five years of post-graduate work experience) are encouraged to apply.

John Newman Memorial Professional Development Scholarship

Anyone in the field of special collections and archives in the state of Indiana is eligible to apply for this scholarship. New employees and volunteers are especially encouraged to apply as well as applicants with limited professional development opportunities available through their institution.

To Apply

The application deadline is Friday, October 25, 2024 at midnight. The winners will be notified in writing by October 31, 2024.

Send a statement of 200-300 words about why the workshop will help you gain knowledge and experience useful in your volunteering efforts or career, along with your name, institution you work/volunteer for, and contact information. Submit your statement to Scholarship Committee Chair Sara Stefani (samastef@indiana.edu). In the email subject line please state the scholarship that you are applying for.

The award recipients will be announced through the SIA listserv prior to the Fall Workshop. If the winner has already paid the workshop fee upon receipt of the scholarship, the fee paid will be refunded. Upon accepting the award, the recipient must submit a headshot along with a reflection of their experience at the Fall Workshop for publication in the next SIA News and Notes newsletter.

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Social Media

#SIAFA24  #INarchivist #ArchivesMonth

Share your workshop insights and follow us!

@INarchivist on Twitter/X + Society of Indiana Archivists on Facebook

Workshop partners contact information:

Crossroads Discovery Center Website

Hamilton East Public Library: HEPL website + Facebook + Instagram + YouTube

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