Society of Indiana Archivists
Preserving Indiana History

Online Archives, Task Automation, and Understanding Copyright in a Digital World

2021 Society of Indiana Archivists' Fall Workshop

With Dan Specht, Rob Herrmann, and Kenneth Crews

November 12, 2021

1:00 pm - 4:30 pm

Virtual (Zoom)

Summary | Agenda | Scholarships Registration


Friday, November 12, 2021

1:00 pm - 4:30 pm

Registration due by November 5th at midnight

$25.00 SIA members or students | $35.00 non-members

Selecting, processing, and preserving materials for collections are one side of the archival coin. Discovery and access are the crucial flip side to archival practice and have long been served by digital technologies and the web.  Researchers have come to expect online availability and archival workers are ever more dependent on the automation of collection management, reporting, and reference to achieve their goals. As analog materials are digitized and born digital materials are served to an ever-widening global audience, archivists in turn must increase their knowledge and understanding of their responsibilities as copyright owners and users.

In this three-part workshop, participants will join Atlas System’s Dan Specht and Rob Herrmann as they introduce, describe, and demonstrate ArchivesSpace, an open-source web application for managing archives information, and Aeon, an automated request and workflow management software solution for libraries and archives. Dr. Kenneth Crews will then lead a talk on digital archives and copyright issues related to current practices. Opportunities for questions and answers will be provided at the end of each presentation.

About the facilitators

Dan Specht joined Atlas Systems in 2001 and currently serves as CFO, overseeing the operational components for Atlas, including HR, Finance, and Sales and Marketing.

Dan’s introduction to the library community came in the late 1990s while working for Virginia Tech Intellectual Properties. At that time, he and Jason Glover (Atlas Systems’ President) embarked on an extensive road show to demonstrate the ILLiad interlibrary loan software to excited librarians across the country. With libraries’ rapid adoption of ILLiad and the subsequent ILLiad marketing and sales partnership with OCLC, Dan joined the Atlas Systems’ team where he helped expand the Atlas product offering with the introduction of the Ares and Aeon software packages. As Atlas grew, Dan enjoyed an expanding role within the library community through great partnerships and with an increasingly diverse customer base.

Dan has a pair of degrees from Virginia Tech, most recently gaining a Master in Business Administration (MBA). When he’s not in the office you’ll most likely find him running or on the golf course.

Rob Herrmann joined Atlas Systems in 2019 and currently serves as Vice President of Marketing and Sales.

Rob received his Master of Library and Information Science (MLIS) degree from the University of South Carolina in the spring of 1999. Following graduation, he joined Sirsi (now SirsiDynix) as an Integrated Library System training and implementation consultant. Rob left the corporate world briefly to pursue an opportunity to implement a shared ILS for the university system in his home state of Minnesota. As the initial implementation project was nearing an end, he returned to working with software in a sales role that led to a position promoting open-source solutions, Evergreen and Koha, for Equinox Software, Inc. (now Equinox Open Library Initiative). He has continued to work with libraries and informational organizations of all types, helping to find software solutions that better promote their collections.

Rob received his undergraduate degree from St. John’s University (MN). When he’s not in the office, or traveling (in more normal times), you’ll likely find Rob running, working at the community farmers market, or relaxing with his family.

Kenneth D. Crews is an American copyright scholar and librarian. He is particularly noted for his scholarship around educational and library exceptions in copyright law and was commissioned by WIPO to write an examination of those exceptions around the world.

Continuing Education Credits

  • LEU and ARC credits are available

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1:00 pm - 2:00 pm: ArchivesSpace

2:00 pm - 2:15 pm: Break

2:15 pm - 3:15 pm: Aeon

3:15 pm—3:30 pm: Break

3:30 pm - 4:30 pm: Kenneth Crews

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For SIA’s 2021 Fall Workshop, there will be two scholarships available for attendees to apply. Both scholarships will receive a complimentary registration ($25 for SIA members or students; $35 for non-members) for the virtual event. Scholarship recipients must be able to attend the Fall Workshop on November 12, 2021. The two scholarships are the Thomas Krasean Student Scholarship and the John Newman Professional Development Scholarship.

Thomas Krasean Student Scholarship

Graduate students enrolled in a Master of Library and Information Science (MLIS) program, Master of Arts (MA) in History or Museum Studies program, or a related graduate program, and new professionals (up to five years of post-graduate work experience) are encouraged to apply.

John Newman Professional Development Scholarship

Anyone in the field of special collections and archives in the state of Indiana is eligible to apply. New employees and volunteers are especially encouraged to apply as well as applicants with limited professional development opportunities available through their institution.


Submit a statement of interest stating why you want to attend the Fall Workshop and how it will benefit you. Please include in your statement a brief outline of your archival education and any work history, along with a description of your long-term professional goals. Please also include your contact information (name, mailing address, phone, and e-mail) as well as contact information for your institution or employer. Statements should be no more than 200-400 words.

Application Deadline

Please submit your information via email to Evan Miller at enmiller[at]butler[dot]edu no later than Friday, October 29, 2021. The award recipient will be announced through the SIA listserv prior to the meeting.

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Register for the workshop by completing the online registration form.

Registration: October 1 to November 5 at midnight | Online payment available

$25 SIA members or students |  $35 non-members

  • includes virtual workshop

Important Reminders

  • Registration will close on November 5, 2021
  • All payment due prior to the November 12 workshop
  • Cancellations with refund must be made by emailing Denise Rayman
    at dense.rayman[at]gmail[dot]com by October 3
  • If you are not currently a member, or your membership has lapsed, you must sign up for membership first in order to register with the member rate. [Note: membership is by calendar year]. 
  • If paying with check: After completing the membership form, send an email to Denise Rayman (dense.rayman[at]gmail[dot]com) with the subject line “member application started, please confirm membership” and wait for a confirmation email. Once you receive a confirmation, you can register for the meeting at the member price. You can pay for both with one check. 

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Society of Indiana Archivists is a 501(c)(3) non-profit organization.

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