Society of Indiana Archivists
Preserving Indiana History


Attention:
Past event pages 2020 and older were migrated from the previous site design in March 2021. Design and layout has not been updated and may not have transferred elegantly. If you would like to view these pages as they were structured prior to March 2021, please use the Internet Archive's Wayback Machine to navigate the site from the home page or you may enter a specific url (e.g. for the 2019 Annual Meeting, https://inarchivists.org/19meeting). 

Haun, D. (1973 May). Cleo Rogers Memorial Library. The Environmental Protection Agency's Program to Photographically Document Subjects of Environmental Concern, 1972 - 1977. National Archives and Records Administration, 546493.

















































































Haun, D. (1973 May). Henry Moore's sculpture Large Arch, which was installed near the Rogers Library in 1971. The Environmental Protection Agency's Program to Photographically Document Subjects of Environmental Concern, 1972 - 1977. National Archives and Records Administration, 546516.















































Haun, D. (1973 May). Rogers Memorial Library. The Environmental Protection Agency's Program to Photographically Document Subjects of Environmental Concern, 1972 - 1977. National Archives and Records Administration, 546547.







Haun, D. (1973 May). Cleo Rogers Memorial Library. The Environmental Protection Agency's Program to Photographically Document Subjects of Environmental Concern, 1972 - 1977. National Archives and Records Administration, 546478.


Less Product, More Joy:

Practical Approaches for Reappraisal, Weeding, and Deaccessioning

2019 Society of Indiana Archivists Fall Workshop 

with Tricia Gilson and Jeannine Roe


October 11, 2019

Bartholomew County Public Library

Red Room (lower level)

536 Fifth Street, Columbus, IN 47201

812-379-1255

Summary | Agenda | Resources

Parking/Logistics | Scholarship | Social Media

SIA welcomes you to Columbus this October for our annual fall workshop.

Members Tricia Gilson and Jeannine Roe will facilitate a newly-developed workshop designed to address the needs of practitioners in Indiana based on past SIA event survey feedback. We are delighted to hold our workshop at the Cleo Rogers Memorial Library, main library of the Bartholomew County Public Library system.


BCPL logo

Thank you to Bartholomew County Public Library for hosting the Fall 2019 Workshop!


Workshop Summary

Friday, October 11, 2019
8:30 a.m. - 4:15 p.m.

Registration due by October 3 at midnight

$35 SIA members | 

 $25 for student members | 

$55 for non-members

Archivists and records managers appraise materials and select materials for collections based on policies, legal mandates, and historic precedent. Institutional priorities and collecting areas shift, laws change, and backlogs need to be addressed due to space and/or financial constraints. At times, difficult decisions must be made. When is it time to reappraise? Where is the value in weeding and deaccessioning, and how do we approach this potentially daunting (or unwanted) task?

In this workshop, instructors will examine ways to initiate and carry out conscientious and transparent collections reappraisal. They will share practical and ethical points to consider before engaging in a reappraisal and deaccessioning project or program. Participants will have the opportunity to discuss individual institutional needs and formulate situational appropriate weeding criteria. Example paper, electronic, and mixed accessions will be evaluated, with a focus on tools and procedures that can be used to improve efficiency and empower responsible decision-making throughout the reappraisal process.

Haun, D. (1973 May). Rogers Memorial Library. The Environmental Protection Agency's Program to Photographically Document Subjects of Environmental Concern, 1972 - 1977. National Archives and Records Administration, 546549.


Continuing Education Credits

  • 6 LEU and 2 ARC credits are available
    Agenda and learning objectives are subject to minor adjustments


    About the facilitators 

    Tricia Gilson is the archivist for the Columbus Indiana Architectural Archives (CIAA) at the Bartholomew County Public Library. Prior to joining CIAA, she was an assistant professor of anthropology at Ball State University where she taught cultural anthropology and museum studies. She worked at the Indianapolis Museum of Art as the archives and content specialist for the digitization of the Miller House and Garden Collection. Tricia holds a PhD in cultural anthropology from the University of Southern California.

    Jeannine Roe is the Electronic Records Archivist for the Indiana Archives and Records Administration in Indianapolis. She manages IARA’s electronic records program and provides technical direction to state agencies regarding the management and preservation of electronic government records. Jeannine previously worked for Indiana University’s Media Digitization and Preservation Initiative, where she cultivated a love and appreciation for legacy audiovisual formats. She holds an MLS from IU Bloomington and a BA in Education Studies from Berea College.


    Resources

    Facilitators' slides (pdf, ppt) | Additional resources via Google Drive

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    Agenda

    8:30-9 Arrival/Registration (light morning refreshment included with registration)

    9-9:15 Welcome/Introductions

    9:15-10:30 A Common Vocabulary: Definitions, policies, and the whys of reappraisal 

    10:30-10:40 Break 

    10:40-11:45 Less Product 1: Scenarios with paper and artifacts 

    11:45-1:00 Lunch on your own

    1-2:30 Refusing Refuse: Retention, mission, and the case for “pre-appraisal” 

    2:30-2:45 Break (light snacks will be provided)

    2:45-4:00 Less Product 2: Scenarios with audiovisual, electronic, and mixed materials

    4-4:15 More Joy: Final group wrap-up; door prize giveaway


    Join us after the workshop for a brief tour of the Columbus Indiana Architectural Archives facilities, followed by networking & drinks with colleagues.

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    Workshop Registration

    Register for the workshop by completing the online registration form.

    Registration: Sept. 9 to Oct. 3 at midnight | Online payment available

    $35 SIA members |  $25 for student members |  $55 for non-members

    • includes a light breakfast, beverages, & afternoon refreshments
    • lunch is not included

    Important Reminders

    • Registration will close on October 3, 2019.
    • All payment due prior to the October 11, workshop.
    • Cancellations with refund must be made by emailing Denise Rayman
      at dense.rayman[at]gmail[dot]com by October 3.  
    • On-site registration will not be available.
    • If you are not currently a member, or your membership has lapsed, you must sign up for membership first in order to register with the member rate. [Note: membership is by calendar year]. 
    • If paying with check: After completing the membership form, send an email to Denise Rayman (dense.rayman[at]gmail[dot]com) with the subject line “member application started, please confirm membership” and wait for a confirmation email. Once you receive a confirmation, you can register for the meeting at the member price. You can pay for both with one check. 
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    Parking + Logistics



    • Ample free parking is available behind the library at the corner of 6th and Franklin 
    • The building can be accessed via the main entrance off of 5th 
    • Check in will begin at 8:30 a.m. outside the Red Room
    • Lunch is not included in the workshop registration. Nearby lunch options compiled by the Education Committee are listed below 

    •  3 min. walk  4 min. walk  5 min. walk
      Fresh Take Kitchen 
      424 Washington St.      		 4th Street Bar & Grill 
      433 4th St.       		 Columbus Bar 
      322 4th St.
      Thai Connection  
      527 Washington St.      		 Bucceto’s Pizza & Pasta 
      318 E. Washington St.      		 Jill’s Diner 
      421 7th St      .
        Gramaz Bakery & Cafe 
      409 Washington St.      		 Luciana’s Mexican Restaurant 
      310 Washington St.
        Le Petit Caraibes 
      412 Washington St.      		 Taku Steakhouse 
      305 4th St.
          The Garage Pub and Grill 
      308 4th St.
          Yats 
      325 4th St.

      Accommodations

    No official room block has been reserved for the 2019 SIA Fall Workshop. Accommodations may be available at local area hotels. The Education Committee suggests the following nearby options near the Bartholomew Public Library.

    Courtyard by Marriott (10 min. drive) $119

    Hotel Indigo Columbus Architectural Center (3 min. drive/ 7 min. walk) $145

    Holiday Inn Columbus (8 min. drive) $99

    La Quinta Inn and Suites (9 min. drive) $85


    Social Media

    #SIAFA19  #INarchivist #ArchivesMonth

    Share your workshop insights and follow us!


    @INarchivist on Twitter + Society of Indiana Archivists on Facebook

    Workshop partners:

    Facilitators:

    Jeannine Roe: @IndianaArchives  ‏| Tricia Gilson: @columbusarchives 

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    2019 John Newman Scholarship

    Apply now for the John Newman Professional Development Scholarship. Named after the co-founder of SIA who has always had a strong belief in its educational mission, this scholarship waives the cost of the workshop and offers a check for $150 to help cover hotel and travel expenses. Anyone in the field of special collections and archives in the state of Indiana is eligible to apply for this scholarship but new employees and volunteers are especially encouraged to apply.

    To Apply: Send a statement of 200-300 words about why the workshop will help you gain knowledge and experience useful in your volunteering efforts or career, along with your name, institution you work/volunteer for, and contact info. Submit your statement to SIAarchivists[at]gmail[dot]com.

    Application Deadline: Sunday, September 29 at midnight. 

    The winner will be notified in writing by October 3 at 3pm.

    Please note: If the winner has already paid the workshop fee upon receipt of the scholarship, the fee paid will be refunded. The scholarship winner is asked to write a 150-300 word article about their experience at the workshop and submit it with a head shot for publication in the next News and Notes newsletter. The applicant must be employed or volunteer in the field of archives or special collections in Indiana in order to win the scholarship. 

    The award recipient will be announced through the SIA listserv prior to the meeting.

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