Less Product, More Joy:
Practical Approaches for Reappraisal, Weeding, and Deaccessioning
2019 Society of Indiana Archivists Fall Workshop
with Tricia Gilson and Jeannine Roe
October 11, 2019
Bartholomew County Public Library
Red Room (lower level)
536 Fifth Street, Columbus, IN 47201
Summary | Agenda
Registration | Parking/Logistics | Scholarship | Social Media
SIA welcomes you to Columbus this October for our annual fall workshop.
Members Tricia Gilson and Jeannine Roe will facilitate a newly-developed workshop designed to address the needs of practitioners in Indiana based on past SIA event survey feedback. We are delighted to hold our workshop at the Cleo Rogers Memorial Library, main library of the Bartholomew County Public Library system.
Thank you to Bartholomew County Public Library for hosting the Fall 2019 Workshop!
Friday, October 11, 2019
8:30 a.m. - 4:15 p.m.
Registration due by October 3 at midnight
$35 SIA members | $25 for student members |
$55 for non-members
Archivists and records managers appraise materials and select materials for collections based on policies, legal mandates, and historic precedent. Institutional priorities and collecting areas shift, laws change, and backlogs need to be addressed due to space and/or financial constraints. At times, difficult decisions must be made. When is it time to reappraise? Where is the value in weeding and deaccessioning, and how do we approach this potentially daunting (or unwanted) task?
In this workshop, instructors will examine ways to initiate and carry out conscientious and transparent collections reappraisal. They will share practical and ethical points to consider before engaging in a reappraisal and deaccessioning project or program. Participants will have the opportunity to discuss individual institutional needs and formulate situational appropriate weeding criteria. Example paper, electronic, and mixed accessions will be evaluated, with a focus on tools and procedures that can be used to improve efficiency and empower responsible decision-making throughout the reappraisal process.
Continuing Education Credits
- LEU and ARC credits will be available
Agenda and learning objectives are subject to minor adjustments
About the facilitators
Tricia Gilson is the archivist for the Columbus Indiana Architectural Archives (CIAA) at the Bartholomew County Public Library. Prior to joining CIAA, she was an assistant professor of anthropology at Ball State University where she taught cultural anthropology and museum studies. She worked at the Indianapolis Museum of Art as the archives and content specialist for the digitization of the Miller House and Garden Collection. Tricia holds a PhD in cultural anthropology from the University of Southern California.
Jeannine Roe is the Electronic Records Archivist for the Indiana Archives and Records Administration in Indianapolis. She manages IARA’s electronic records program and provides technical direction to state agencies regarding the management and preservation of electronic government records. Jeannine previously worked for Indiana University’s Media Digitization and Preservation Initiative, where she cultivated a love and appreciation for legacy audiovisual formats. She holds an MLS from IU Bloomington and a BA in Education Studies from Berea College.
8:30-9 Arrival/Registration (light morning refreshment included with registration)
9:15-10:30 A Common Vocabulary: Definitions, policies, and the whys of reappraisal
10:40-11:45 Less Product 1: Scenarios with paper and artifacts
11:45-1:00 Lunch on your own
1-2:30 Refusing Refuse: Retention, mission, and the case for “pre-appraisal”
2:30-2:45 Break (light snacks will be provided)
2:45-4:00 Less Product 2: Scenarios with audiovisual, electronic, and mixed materials
4-4:15 More Joy: Final group wrap-up; door prize giveaway
Join us after the workshop for a brief tour of the Columbus Indiana Architectural Archives facilities, followed by networking & drinks with colleagues.
Register for the workshop by completing the online registration form.
Registration: Sept. 9 to Oct. 3 at midnight | Online payment available
$35 SIA members | $25 for student members | $55 for non-members
- includes a light breakfast, beverages, & afternoon refreshments
- lunch is not included
- Registration will close on October 3, 2019.
- All payment due prior to the October 11, workshop.
- Cancellations with refund must be made by emailing Denise Rayman
at dense.rayman[at]gmail[dot]com by October 3.
- On-site registration will not be available.
- If you are not currently a member, or your membership has lapsed, you must sign up for membership first in order to register with the member rate. [Note: membership is by calendar year].
- If paying with check: After completing the membership form, send an email to Denise Rayman (dense.rayman[at]gmail[dot]com) with the subject line “member application started, please confirm membership” and wait for a confirmation email. Once you receive a confirmation, you can register for the meeting at the member price. You can pay for both with one check.
Parking + Logistics
No official room block has been reserved for the 2019 SIA Fall Workshop. Accommodations may be available at local area hotels. The Education Committee suggests the following nearby options near the Bartholomew Public Library.
- Ample free parking is available behind the library at the corner of 6th and Franklin
- The building can be accessed via the main entrance off of 5th
- Check in will begin at 8:30 a.m.
- Lunch is not included in the workshop registration. Nearby lunch options compiled by the Education Committee are listed below
Courtyard by Marriott (10 min. drive) $119
Hotel Indigo Columbus Architectural Center (3 min. drive/ 7 min. walk) $145
Holiday Inn Columbus (8 min. drive) $99
#SIAFA19 #INarchivist #ArchivesMonth
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2019 John Newman Scholarship
Apply now for the John Newman Professional Development Scholarship. Named after the co-founder of SIA who has always had a strong belief in its educational mission, this scholarship waives the cost of the workshop and offers a check for $150 to help cover hotel and travel expenses. Anyone in the field of special collections and archives in the state of Indiana is eligible to apply for this scholarship but new employees and volunteers are especially encouraged to apply.
To Apply: Send a statement of 200-300 words about why the workshop will help you gain knowledge and experience useful in your volunteering efforts or career, along with your name, institution you work/volunteer for, and contact info. Submit your statement to SIAarchivists[at]gmail[dot]com.
Application Deadline: Sunday, September 29 at midnight.
The winner will be notified in writing by October 3 at 3pm.
Please note: If the winner has already paid the workshop fee upon receipt of the scholarship, the fee paid will be refunded. The scholarship winner is asked to write a 150-300 word article about their experience at the workshop and submit it with a head shot for publication in the next News and Notes newsletter. The applicant must be employed or volunteer in the field of archives or special collections in Indiana in order to win the scholarship.
The award recipient will be announced through the SIA listserv prior to the meeting.