Society of Indiana Archivists
Preserving Indiana History

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Society of Indiana Archivists

2016 Fall Workshop

The Society of Indiana Archivists is pleased to announce its 2016 Fall Workshop:

"Past History, Digital Future: Indiana DPLA Metadata"

When: Friday, October 28, 2016 

Time:  9:00 AM – 4:30 PM (Check-in and light breakfast will be from 9:00 to 9:45 AM)

Where: Hodge Hall at Indiana University (Bloomington, Indiana)

Cost: $25 for student members, $35 for individual/institutional/retired/volunteer members, $55 for non-members (includes a light breakfast and beverages)

Registration: Registration for the Fall Workshop is closed.

About the Workshop:

This workshop is for those interested in providing greater access to their unique, locally hosted digital archival collections through inclusion in the Digital Public Library of America (DPLA) and/or Indiana Memory. The presenters will guide participants in structuring existing metadata to conform to DPLA and Indiana Memory standards and the training will be geared towards the needs of archival institutions. This session will also be tailored to the content management systems in use by attendees, so whether you use CONTENTdm, PastPerfect, or another content management system, facilitators will provide tools to help you unveil your archives to the world.

The day will include the following:

  • Introduction to DPLA and Indiana Service Hub
  • Understanding IM DPLA metadata documentation
  • Using CONTENTdm mapping recommendations
  • Using IM DPLA Metadata Mapping Tool
  • Understanding copyright and DPLA
  • Other tools available to help with metadata

For those also planning to attend the Indiana Library Federation Conference or the Indiana Memory DPLA Fest this year, this day-long workshop will be geared specifically for the archival community and offer hands-on experience.

To enable a hands-on experience, participants will be encouraged to bring sample datasets (spreadsheets, for example) and credentials for accessing their content management systems online enabling them to examine mapping options and export data for testing with mapping tools

Participants will work in homogeneous groups to discuss and come up with answers together.

About the Facilitators:

Tina Baich is an Associate Librarian at IUPUI University Library where she is Head of Bibliographic & Metadata Services and Resource Sharing & Delivery Services. She has been responsible for the library’s metadata creation since 2009 and served on the Indiana Memory DPLA Metadata/Aggregation Committee in 2015/2016.

Jill Black is a Library Technician at the Indiana State Library. She digitizes and uploads content for both Indiana Memory and Hoosier State Chronicles projects. Jill serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Janice Gustaferro is the Metadata Librarian at Butler University and currently serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Julie Hardesty is the Metadata Analyst at Indiana University Bloomington Libraries. She plans long-term metadata strategies for the IU Libraries and advises on appropriate standards and approaches to creating and managing metadata for digital projects, collections, and systems. Julie currently serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Joan Hostetler, owner of Heritage Photo & Research Services, specializes in local research and photograph preservation. She also works on an Indiana Bicentennial Celebration project called Indiana Album, a community-submitted digital archive of Indiana-related photographs. Joan serves on the Indiana Memory DPLA Metadata/Aggregation Committee.

Connie Rendfeld is the Digital Initiatives Librarian at the Indiana State Library. She manages the Indiana Memory project and the Indiana Memory DPLA Service Hub for the state of Indiana.

Aaron Smith is Assistant Manager for Technical Services at the Genealogy Center at Allen County Public Library in Fort Wayne, where he is primary liaison for digitization partnerships with Internet Archive (a DPLA content hub) and Family Search. He is a member of the Indiana Memory DPLA Metadata/Aggregation Committee.


Scholarship Opportunity:

Are you a volunteer or new employee in the field of archives or special collections within the state of Indiana? Are you interested in going to SIA’s fall workshop?

Apply now for the John Newman Professional Development Scholarship. The scholarship waives the cost of the workshop and offers a check for $150 to help cover hotel and travel expenses.

Send a statement of 200-300 words about why the workshop will help you gain knowledge and experience useful in your volunteering efforts or career, along with your name, institution you work/volunteer for, and contact info, and you could win. Submit your statement to

Applications are due Friday, October 14 at 3pm. The winner will be announced the morning of Monday, October 17.

Notes: If the winner has already paid the workshop fee, the fee paid will be refunded. The scholarship winner is asked to write a 150-300 word article about their experience at the workshop for publication in the next "News and Notes” newsletter. The applicant must be employed or volunteer in the field of archives or special collections in Indiana in order to win the scholarship.

Directions and Parking:

The SIA Fall 2016 workshop is being held at Hodge Hall Undergraduate Center, part of the Kelley School of Business.

The Eleventh and Fee parking garage is the closest visitor parking to Hodge Hall. It is located at 11th Street and Fee Lane, next to the Kelley School of Business. The maximum daily rate for visitor parking is $28. Fortunately, there are some cheaper options:

  • Recommended: Purchase visitor pass ($10) 
    Daily visitor passes not only cost less than hourly parking fees, but also allow access to a greater number of parking locations. These passes cost $10 and allow the driver to park in any EM-P or EM-S permitted spaces on campus, including spaces in the Eleventh and Fee parking garage. Visitor passes can be purchased from the Office of Parking Operations inside the Henderson parking garage or at the Bloomington Visitors Center on the day of the conference. Please plan for extra travel time to obtain a pass. If visitors wish to leave their car at the Henderson garage, it is approximately a 20-minute walk to Hodge Hall. Campus bus routes A & E also pass close to Henderson garage and Hodge Hall.
  • Alternative: Indiana Memorial Union validated parking ($13) Indiana Memorial Union visitor parking is $13 daily with validation and $26 daily without validation. Bring your ticket to an IMU vendor for validation to obtain the 50% parking discount. The information desk at the Eskenazi Museum of Art (formerly IU Art Museum) also validates IMU parking. The IMU is approximately a 10-minute walk to Hodge Hall. Campus bus routes A & E also pass close to the IMU and Hodge Hall.

Eleventh and Fee parking garage (visitor pass recommended)

Jordan Avenue parking garage (visitor pass recommended)

Law Ln between Fee Ln and Jordan Ave (street parking and parking lots) (visitor pass required)

Indiana Memorial Union pay lots 1 & 2 (no visitor passes allowed; discounted with IMU or art museum validation)

Visit the IU Office of Parking Operations site for other parking options.

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