Society of Indiana Archivists
Preserving Indiana History

Past event pages 2020 and older were migrated from the previous site design in March 2021. Design and layout has not been updated and may not have transferred elegantly. If you would like to view these pages as they were structured prior to March 2021, please use the Internet Archive's Wayback Machine to navigate the site from the home page or you may enter a specific url (e.g. for the 2019 Annual Meeting, 

Thank you to our generous sponsors:

portrait of Nancy Sims

Nancy Sims
Photo credit: Paula Keller

Indianapolis Centennial Broadside
Indiana State Library

Frederick D. Hill Archives
Reading Room

Mark Vopelak

Photographs courtesy of Mark Vopelak

Heather Calloway

Photograph courtesy of Heather Calloway

IndyGo Red Line Station

Postcard to Robert Ingalls
[English Hotel in Indianapolis]

Indiana State Library

Fred's Lunch
Indiana State Library

This restaurant was located at 550 Virginia Ave. in the 1930s, serving plate lunch or chicken dinner on Thursdays. The address is a short walk from our restaurant, but we don't know what building housed Fred's or if it still stands. 

This year, two scholarships will be awarded for the Annual Meeting, each with a value of $75 and registration fees. Please see both scholarship descriptions and consider applying for the one that best describes you.

Indianapolis Postcard
Indiana State Library

2020 Society of Indiana Archivists 

Annual Meeting + Pre-Conference Workshop

April 16 – 17, 2020

University of Indianapolis Schwitzer Student Center

1400 Campus Dr., Indianapolis, IN 46227

The Annual Meeting Planning Committee is excited to invite you to the University of Indianapolis, Schwitzer Student Center for "Indy at 200" in our state’s capital as we gear up for the city’s bicentennial celebration. 

Please note that you must register separately for the pre-conference workshop and the annual meeting (see registration links below).

[2020-03-13 Annual Meeting cancelled by decison of the SIA Board.

2020-03-12: Workshop cancelled due to facilitator's travel restrictions.] 

Pre-Conference Workshop
Thursday, April 16, 2020
9:15 a.m. - 3:45 p.m.
Schwitzer Student Center
Room 12

Registration due by April 3 [Update: cancelled 2020-03-12]

$35 for SIA members | 

 $25 for student members | 

$55 for non-members

Demystifying Copyright Issues in Archives 

with Nancy Sims
This session will focus on several aspects of copyright issues in archives. Individuals should find some content of interest, whether they have past experience with copyright, or not. The three main areas of focus will be: basics of copyright law (including some legal theory that is highly relevant for archival work), issues of specific interest to libraries and archives (including library/ archive-specific statutory provisions and in-depth exploration of US public domain law), and communicating with the public about copyright and related topics (including appropriate use of Creative Commons licenses and Rights Statements labels, and issues related to user agreements and archival permissions).

About the Facilitator 

I'm a real-live librarian, -and- a lawyer. Sometimes people think those two professional identities must indicate a sharp career-change along the way, but it all feels connected, to me - I have always been fascinated by the intersections of social reality with legal and policy structures related to technology and human culture.

I've been working on copyright issues at the University of Minnesota for about 10 years, and (thankfully) my job is not to be the "copyright police" on campus, but rather to help individuals and groups throughout the University community understand how copyright may affect their work. My goal both at the University of Minnesota, and in other contexts, is always to provide accurate information, but also to advocate for policies and practices that support sustainable scholarship, democratic information access, and wide public cultural participation.


9:15-9:50 a.m. Check-in/ Morning Refreshment

9:50-10:00 a.m. Welcome and Introduction

10:00-11:00 a.m.  Part I: Basics of Copyright Law

11:00-11:10 a.m.  Quick Break

11:10-12:10 p.m.  Part II: Archives-Specific Issues

12:10-1:30 p.m.  Lunch on your own

1:30-2:30 p.m.  Part III: Communicating with the Public

2:30-2:45 p.m.  Afternoon Snacks

2:45-3:45 p.m.  Q & A

Join us after the workshop from 4 p.m. to 5:30 p.m. for a behind-the-scenes tour of the Mayoral Archives on campus.

Learning Objectives

Learning outcomes will vary depending on participants' prior knowledge and their engagement in the session. Those with limited prior experience with copyright issues will develop basic understandings of important legal provisions and related concepts, including topics such as the public domain, fair use, and section 108. Those with more prior experience will develop a more in-depth understanding of relevant legal issues, including perhaps confronting common misconceptions in the field. All will take away concepts with direct application to their own work. The workshop will include some interactive portions, so participants will also hopefully take away that there are multiple ways to approach similar issues even in fairly similar organizations, and develop some comfort with exercising their own judgment on these topics, and communicating productively with others who may not entirely agree.

Continuing education credits

  • 4 LEU credits

  • 5 ARC credit (full-day)/ 2 ARC credit (half-day)

Lunch suggestions

Bert and Den’s Grille 4200 S. East St. #6 

Bynums (Steakhouse) 3850 S. Meridian St.

Don Juan Taqueria 3915 Madison Ave. Suite 6

EL Azabache Mexican Restaurant 4200 S. East St. Suite 11

Enzo Pizza 3940 Madison Ave.

Great China Buffet 3915 Madison Ave. #1 

Great Wall Chinese 3940 S Keystone Ave. 

Jailbird 4022 Shelby St. 

Joe’s Shelby Street Diner 3623 Shelby St.

QDOBA Mexican Eats 4200 S. East St. Unit 42 

Subway 936 E Hanna Ave. 

Tandoori Flame 4302 S East St.

    [Update: Cancelled 2020-03-12] Register for the pre-conference workshop by completing the online registration form. Members: please log in to access member rates.

    Online registration begins on February 20, 2020 and closes on Friday, April 3, 2020 at midnight. Maximum number of registrants: 40 

    • Pre-conference workshop registration includes light refreshments
    • Free parking is available on campus

    Image: Patrick Hochstenbach, CC BY 4.0

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    Post-Workshop Tour: Frederick D. Hill Archives, University of Indianapolis  

    Thursday, April 16, 2020

    4:00 p.m. - 5:30 p.m. following pre-conference workshop
    Krannert Memorial Library

    University of Indianapolis | 1400 E. Hanna Ave. | Indianapolis, IN 46227

    Join us after the workshop for a behind-the-scenes tour of the University of Indianapolis, Frederick D. Hill Archives located within the Krannert Memorial Library. Mark Vopelak, University and Mayoral Archivist, will be showcasing the university’s collection as well as the City of Indianapolis’ Mayoral Archives

    The Frederick D. Hill University Archives is located on the 3rd floor of the Krannert Memorial Library, which is a 6 minute walk from the Schwitzer Student Center. 

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    SIA Annual Meeting
    Friday, April 17, 2020
    8:30 a.m. - 4:05 p.m.
    Schwitzer Student Center
    Foyer, Room 10 & 12 

    "Early bird" members' registration due by March 20

    $27 for SIA members 

    | $17 for SIA student members

    Standard registration due by April 3

    $37 for SIA members | 

    $57 for non-members | $27 for SIA student members

    Annual Meeting Program
    Please find the meeting schedule, continuing education, and logistical information in the 2020 SIA Conference Program.   

    Annual Meeting Plenary Speaker

    Heather Calloway, Executive Director of Collections, Indiana University

    Dr. Heather Calloway has broad responsibility for the stewardship of IU’s myriad collections, consistent with the university’s teaching, research, and service missions. The collections at IU encompass 220 collections on 9 campuses that range from natural history and science materials to archives, libraries and museums. Recently the position has focused on strategic planning, collections moves, and emergency and disaster planning for collections. Heather’s research is in preserving fraternal and religious memorabilia and finding innovative ways to engage new audiences with primary sources and collections.

    Register for the annual meeting by completing the online registration form. Registration opens 2/20.

    Important Registration Notes:

    • Members: please log in to access member rates.
    • Registration will close on Friday, April 3, 2020.
    • All payment due prior to the pre-conference workshop on Thursday, April 16, 2020.
    • Cancellations with refund must be made by emailing Denise Rayman at denise.rayman[at]gmail[dot]com before Friday, April 3, 2020.  
    • On-site registration will not be available.
    • If you are not currently a member, or your membership has lapsed, you must sign up for membership first in order to register with the member rate. 
    • Online payment is available, or if you prefer, you may make checks payable to the Society of Indiana Archivists, and mail to:

    Society of Indiana Archivists
    c/o Denise Rayman, Treasurer
    IUPUI University Library
    755 West Michigan St. 
    Indianapolis, Indiana 46202-5195

    • All registrants will receive an acknowledgement of their registration and a receipt for their payment.
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      Parking  + Transportation 

      Parking is available for free in University of Indianapolis visitor lots 13 and 16 and overflow lots 23-25. Please view the UIndy PDF or interactive map the for visitor parking locations. 

      Public transportation

      Attendees can easily ride the IndyGo Red Line from the University of Indianapolis Red Line Station (Shelby St.) to Fountain Square (Virginia Ave./Woodlawn St.) on Route 90.  Fare vending machines are available at Red Line stations.

      Image: Courtesy of IndyGo; Red Line webpage 

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      Hotel Information

      No official room block has been reserved for the annual meeting and pre-conference workshop. Accommodations may be available at local area hotels. The local arrangements committee suggests the following nearby options:

      Comfort Inn Indianapolis
      3514 S Keystone Ave, Indianapolis, IN 46227
      4 min. drive / 20 min. walk

      Holiday Inn Express
      5151 S East St, Indianapolis, IN 46227
      7 min. drive

      La Quinta Inn Indianapolis South
      5120 Victory Dr, Indianapolis, IN 46203
      9 min. drive

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      Post-Meeting Dinner

      An informal gathering will take place at Revolucion in the historic Fountain Square neighborhood after the meeting. A sign-up sheet will be available at the registration desk. Street parking is free, public lots are nearby, or take the Red Line, Route 90.

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      2020 Annual Meeting Scholarships

      Applying is easy! Identify which scholarship requirements you meet and email the information outlined below to The award recipients will be announced through the SIA listerv prior to the meeting.

      Application Deadline: April 1, 2020

      Award: Both scholarships are to attend the 2020 Society of Indiana Archivists Annual Meeting, held on April 17, 2020. The scholarship recipients will each receive a complimentary registration to the Annual Meeting and $75.00 to cover the expenses associated with attending. 

      To Apply: Submit a statement of interest stating why you want to attend the annual meeting and how it will benefit you. Include in your statement a brief outline of your archival experience:

      • education (students may highlight current coursework)
      • relevant volunteer/internship/work history
      • description of your long-term professional goals. 
      Please include your contact information (name, mailing address, phone, and e-mail) and contact information for your educational institution and/or employer as applicable. Statements should be limited to 200-400 words.

      Additionally, each recipient is expected to write a brief (150-300 word) reflection about their experience attending the Annual Meeting and submit it along with a photograph (head shot) to be published in SIA’s News and Notes newsletter.

      Recipients must be able to attend the Annual Meeting on April 17, 2020, where they will receive the check.

      2020 Thomas Krasean Student Scholarship

      Named for founding member, constitution and by-laws co-author, and inaugural secretary Thomas Krasean. Read more about the founding of SIA.

      Eligibility Requirements: An applicant must be either a graduate student enrolled in a Master of Library and Information Science (MLIS) program, Master of Arts (MA) in History or Museum Studies program, or a related graduate program -OR- a recent graduate from one of the previously listed programs with five or fewer years of post-graduate work experience.

      2020 John Newman Professional Development Scholarship

      Named after the co-founder of SIA who has always had a strong belief in its educational mission. Newman served as organizing chairman, co-authored the constitution and by-laws, and was the first SIA president. Read more about the founding of SIA.

      Eligibility Requirements: Anyone in the field of special collections and archives in the state of Indiana is eligible to apply for this scholarship but new employees and volunteers are especially encouraged to apply, as well as applicants with limited professional development opportunities available through their institution. 

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      Social Media

      Please share your thoughts with the hashtags #SIASP20 and #INarchivist and tag us, our host, and speakers!

      Society of Indiana Archivists: @INarchivist | INarchivist

      University of Indianapolis: @unidy | @KrannertMemLib

      Plenary speaker, Heather Calloway: @CallowayHK | @IUCollects

      Workshop facilitator, Nancy Sims: @CopyrightLibn

      Revolucion (dinner): @revolucionindy | RevolucionIndy   

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      Society of Indiana Archivists is a 501(c)(3) non-profit organization.

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